Job Description

The duties and responsibilities of the post include but are not limited to the following areas: 

• To include validation of examination timetables, processing examination results, ensuring data accuracy, quality and integrity is maintained;
• Producing accurate broadsheets for review with internal and external academic colleagues whilst adhering to University regulations;
• Progression and resolution of issues and queries relating to examinations administration;
• Generation of reports and maintenance of examination related records;
• Validation of graduation data.
• Planning for and generating timetables for a number of undergraduate and postgraduate programmes, ensuring all logistic issues are considered;
• Extracting and analyzing timetabling data, maintaining relevant records.
• Participating in ongoing timetable system developments.
• Provision of comprehensive administrative assistance to Faculty Programme Boards, creating agenda for meetings, minute taking for assigned Programme Boards and pursuing arising actions and maintaining appropriate records.
• Updating approved academic programme information on relevant databases;
• Provide administrative guidance to academic colleagues on University regulations/Marks and Standards;
• Assisting with Programme Accreditation(s), Period Programme Review and Annual Reviews as appropriate;
• Liaising with central University units in relation to student queries and applications.

Required Knowledge, Skills, and Abilities

• Candidates must have a Primary Degree or equivalent (NFQ Level 7) in an appropriate area.
• Have a proven track record in administering multifaceted processes and operations in a complex or large-scale organization, preferably in a higher education environment
• Have a proven track record in administration in a complex or large-scale organization, preferably in a higher education environment.
• Competence in the use of complex IT systems
• Be self-motivated, well organized, able to plan, coordinate and progress tasks on their own initiative, Be reliable and demonstrate a flexible positive attitude
• Be able to contribute to the on-going development and refinement of administrative processes.
• Demonstrate an ability to work effectively as part of a wider administrative team
• Demonstrable commitment to high quality in their work