Job Description

You will work closely with their team and also the wider business. They will enjoy a high level of autonomy in organizing their work, whilst being provided with the opportunity to take on and train into new areas (depending on pre-existing experience).

Duties include:

• Diary management and meeting support (venues, accommodation, etc.) connected with Board, Board Committees and specific Executive Committee meetings.
• Support for publication of materials on the board information portal.
• Preparing and submitting company filings and maintaining electronic company registers.
• Support for completion of legal documentation.
• Publication of regulatory announcements.
• Review and update relevant content on the company website.
• Support for completing the company’s award-winning annual report and other reports: research, fact-checking, proofreading, editing.
• Management of purchase orders and invoices for the department and tracking our overhead spending against budget.
• Managing dedicated company secretarial and compliance email inboxes
• Drafting, maintaining and updating internal department procedures
• Support for GDPR compliance: maintaining logs of incidents, subject access requests, etc
• Support for market abuse regime compliance: correspondence, insider list maintenance, etc

Required Knowledge, Skills, and Abilities

• Ideally has 3 years relevant work experience.
• Prior experience in a company secretarial, legal or paralegal administrative role may be an advantage but the hiring manager will be focusing on skillset, aptitude and willingness to learn.
• Excellent working knowledge of Microsoft Office, particularly Word and Outlook.
• Strong communication skills; wins the confidence of the senior team and colleagues throughout the organization.
• Good written English and grammar.
• Enjoys working in a fast-paced, often changing environment.
• An interest in learning and researching new topics.
• Enjoys a strong team ethos, happy to share skills as well as learn.