Job Description

This is a busy role, providing one on one support for the head of department. This is also an exciting opportunity to join a team where you will work with clients and colleagues of the highest caliber on a diverse range of interesting and challenging work

• Produce quality work efficiently and accurately.
• Document Management System - open new files and maintain existing files.
• Draft and redraft documentation using advanced features of Microsoft Office 2010.
• Deal with partners and solicitors on a proactive basis- communicating any problems which may arise and suggesting solutions to overcome them where suitable.
• Manage & organize partners & solicitors on all aspects of their diaries to include meetings and international travel.
• Take telephone messages and manage client relationships.
• Filing & general administrative support, to include archiving.
• Risk Management - comply with all of the Firm's policies & procedures; support Firm-wide risk management initiatives. Adhere to the file review and closure process and ensure all open and in-active matters are reviewed and closed as appropriate.
• Staff may be requested to carry out other additional tasks as may occur from time to time.

Required Knowledge, Skills, and Abilities

• Good standard of Leaving Certificate, with a recognized Secretarial course. Strong keyboard skills, with typing skills a minimum of 65 +wpm.
• Minimum of 5 years legal secretarial experience in a corporate law firm.
• Advanced Microsoft Excel and Microsoft Word, with excellent proficiency in Microsoft Outlook, and PowerPoint.
• Professional manner and approach.
• Strong communication and interpersonal skills.
• Ability to work on own initiative and as part of a busy team.
• Demonstrate attention to detail & excellent organizational skills. Maintain confidentiality internally and externally.
• Flexible attitude.
• Contribute to the business objectives and liaise with other teams within the firm as required.