Enter customer receipts in accounts software and allocate to invoices
Enter Sales Credit Notes
Match delivery dockets to customer sales invoices for posting to customer
Ensure customers receive all invoices and pass them and find out when payment will be made
Take notes on phone conversations in relation to invoice and payment queries
File Sales Invoices
File Credit Notes
File Customer remittance Advice Notes
Match Supplier Delivery Dockets to Purchase Invoices
Create Purchase Invoices to Purchase Orders on accounts system
Enter Purchase Invoices in accounts system
Enter Credit notes in accounts system
Deal with supplier accounts department on purchase invoice queries and bring them to a conclusion
Record Supplier and other payments
Total payments book
Enter payments in accounts software and allocate to invoices
Reconcile supplier statements to accounts system each month
Prepare list of suppliers due for payment
File Purchase Invoices
File Credit Notes
File all supplier and bank related correspondence
Preparation of VAT Returns
Bank reconciliation
Keeping the Managing Director abreast of any activities which could negatively or positively impact on the business and operations.
Participation in projects as approved and requested by the Managing Director.
General office administration support as requested by the Managing Director
Participation in the development, management, implementation, review, evaluation and continuous improvement of the Quality System.
Required Knowledge, Skills, and Abilities
Third level qualification
A minimum of 3 years and broad experience in accounting/finance
Ability to operate at strategic and operational level.
Good organization and time management/project management skills (Planning and Organizing).
Differentiate & priorities activities in terms of risk management
Proven ability to manage projects.
Ability to communicate effectively, together with proven persuasive, assertive and negotiating skills.
Proven ability in the audit process both internal and external and the supply chain.
Have worked in an environment where quality and compliance were central to organizational strategy.
Good flexibility and adaptability (Change Orientation)
Good negotiation (influencing), leadership and training ability.
Good understanding of commercial needs.
Good decision making ability (Problem solving).
Sage Instant Accounts
Sage Line 50
Excel
High level of computer literacy and competency.
Good knowledge of and skill in utilizing the Microsoft suite of software packages and ability to apply technology to make systems and processes more effective and manageable.