Purchase Ledger Clerk
Full Time
Job Description
- Print Sales Invoices
- Print Customer Statements monthly
- Prepare bank lodgments
- Record customer receipts
- Total customer receipts book
- Enter customer receipts in accounts software and allocate to invoices
- Enter Sales Credit Notes
- Match delivery dockets to customer sales invoices for posting to customer
- Ensure customers receive all invoices and pass them and find out when payment will be made
- Take notes on phone conversations in relation to invoice and payment queries
- File Sales Invoices
- File Credit Notes
- File Customer remittance Advice Notes
- Match Supplier Delivery Dockets to Purchase Invoices
- Create Purchase Invoices to Purchase Orders on accounts system
- Enter Purchase Invoices in accounts system
- Enter Credit notes in accounts system
- Deal with supplier accounts department on purchase invoice queries and bring them to a conclusion
- Record Supplier and other payments
- Total payments book
- Enter payments in accounts software and allocate to invoices
- Reconcile supplier statements to accounts system each month
- Prepare list of suppliers due for payment
- File Purchase Invoices
- File Credit Notes
- File all supplier and bank related correspondence
- Preparation of VAT Returns
- Bank reconciliation
- Keeping the Managing Director abreast of any activities which could negatively or positively impact on the business and operations.
- Participation in projects as approved and requested by the Managing Director.
- General office administration support as requested by the Managing Director
- Participation in the development, management, implementation, review, evaluation and continuous improvement of the Quality System.
Required Knowledge, Skills, and Abilities
- Third level qualification
- A minimum of 3 years and broad experience in accounting/finance
- Ability to operate at strategic and operational level.
- Good organization and time management/project management skills (Planning and Organizing).
- Differentiate & priorities activities in terms of risk management
- Proven ability to manage projects.
- Ability to communicate effectively, together with proven persuasive, assertive and negotiating skills.
- Proven ability in the audit process both internal and external and the supply chain.
- Have worked in an environment where quality and compliance were central to organizational strategy.
- Good flexibility and adaptability (Change Orientation)
- Good negotiation (influencing), leadership and training ability.
- Good understanding of commercial needs.
- Good decision making ability (Problem solving).
- Sage Instant Accounts
- Sage Line 50
- Excel
- High level of computer literacy and competency.
- Good knowledge of and skill in utilizing the Microsoft suite of software packages and ability to apply technology to make systems and processes more effective and manageable.
Reference no: 84983