Job Description

• General office support, including the distribution of post, binding documents, photocopying, scanning, preparing refreshments for client meetings and arranging local deliveries and/or collections. 
• Diary management and organization, planning and scheduling appointments and meetings
• Assist project team members with the preparation of presentation materials and papers for meetings 
• Responsible for the compilation, completion and issuing of Health and Safety Files (training and support will be provided for this)
• Assist with the preparation and co-ordination of tender bids and submissions 
• Maintain conference room diary and be responsible for room bookings.
• Greet all visitors and provide refreshments for meetings. 
• Provide administration cover to other Building Consultancy offices and when required to cover sickness and holidays.
• Any other duties as required by the Regional Director to assist the project team in receiving an efficient and supportive administration service

We Offer

• 23 days holiday plus Bank Holidays, increasing to 27 days upon reaching 5 years continuous service
• Life Assurance Scheme
• Health Cash Plan
• Employee Assistance Programme (EAP)
• Long Service Awards
• Refer a friend scheme

Required Knowledge, Skills, and Abilities

• Strong IT skills, fully conversant Microsoft Office packages, in particular Word, Excel, Outlook and PowerPoint.
• Excellent telephone manner 
• Excellent standard of copy typing skills
• The ability to work on own initiative without supervision 
• Positive and proactive approach to team working
• Excellent planning and organization skills with ability and willingness to take responsibility for planning and prioritizing own workload 
• Able to maintain a high level of confidentiality in all work
• Able to plan and organize their workload, and work effectively to meet deadlines and manage priorities with minimum supervision 
• Able to build and maintain good working relationships with clients, team members, colleagues and third parties