Job Description

This role is to provide administrative support to Director level and fee earners in the Bristol Building Consultancy and Lease Advisory teams. This has the potential to be either part time (4 days a week) or full time (Monday - Friday)

• Provide proactive secretarial and administrative support to include audio typing
• Produce quality documents ensuring a high standard of accuracy and presentation is maintained.
• Make travel arrangements, making cost effective decisions.
• Assist with the management of Director’s calendars, scheduling meetings to allow for travel time and booking internal meeting rooms.
• Research and book restaurants and send calendar invites to clients.
• Deal with correspondence and compose written replies on behalf of the team. Take follow-up action where appropriate, redirecting if necessary.
• Draft and type documentation including letters, schedules and reports of a complex nature.
• Operate a bring-forward system for the team and ensure ready access to all relevant papers and supporting documentation for meetings.
• Make bookings for venues, refreshments and equipment.
• Receive telephone calls on behalf of the team, respond to enquiries where possible or refer the enquiry if appropriate.
• Produce professional services invoices on 2020, help with recovery of overdue invoices and data inputting for the processing of invoices for payment by the accounts team
• Maintain and update filing system, sending files to archive.
• Input expenses
• General administrative tasks such as post processes, photocopying, scanning and filing

Required Knowledge, Skills, and Abilities

• Previous administrative experience within a busy, demanding environment
• Excellent practical use of MS office suite of products Word, Excel and PowerPoint

Key skills/competencies

• Excellent communication skills, both written and spoken
• Touch-typing to 60wpm.
• Experience in use of MS Word, PowerPoint and Excel.
• Literate and numerate, with an eye for detail and presentation.
• Enjoys working in a team environment.
• Organized and confident, having good interpersonal skills and an approachable demeanor.
• To be able to priorities workload, complete and meet tight deadlines.
• To be self-motivated and have confidence in one’s own ability.
• To be logical, systematic and have an organized approach.
• To have a flexible attitude to work.
• To be conscientious and thorough.
• Ability to provide a friendly & professional first point of contact for internal & external clients by
• Telephone, email or letter.
• Ability to multi-task