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Admin Support Officer
  • United Kingdom - Kent - Dartford -
1 month ago
Full Time
Job Description

Responsible for the administration of the HR department, as well as carrying out administrative duties for the company and its directors when required. Responsible for ensuring a high level of accuracy and confidentiality. This position is full time, permanent (35 hours per week, Monday to Friday).

  • Maintain and update the HR databases and employee records (ensure DPA/GDPR compliance)
  • Organize training dates and maintain company training records
  • Recruitment administration and shortlisting of candidates
  • New starter set-up and administration
  • Update and maintain appraisal records, creating personal development plans from SMART objectives set
  • Maintain absence records and obtain and update HR databases with self-certification forms and fit notes
  • Send monthly reminders to managers and employees to obtain updated or outstanding forms and documentation, such as annual license check and notification of beneficiaries forms
  • Maintain the HR workflow and obtain relevant HR forms and documentation, ensuring filing is completed in a timely manner
  • Create various staff memos such as long service and wedding gifts
  • Post pensioners monthly workplace pension pay slips
  • Issue pension providers updated information such as changes of an employee’s address and updated notification of beneficiaries
  • Complete reference requests with standard form letter
  • Inform managers of significant staff birthdays and long service anniversaries
  • Archive old recruitment files and maintain external agency records
  • Liaise with recruiting managers and direct applicants, organizing interviews
  • Any other duty deemed by the directors to be in the interest of the team in achieving its objectives


  • Competitive salary
  • Free onsite parking
  • 25 days’ holiday, increasing with years of service
  • Annual company bonus scheme
  • Pension scheme
  • Life insurance
  • Cycle to work scheme
  • Employee Assistant Programme (EAP)
  • Annual leave purchase scheme

Required Knowledge, Skills, and Abilities
  • Experience of working within a Human Resources department
  • Excellent verbal and written communication and interpersonal skills
  • Multitasking and time-management skills, with the ability to priorities tasks
  • Ability to be resourceful and proactive when issues arise
  • Proficient in Microsoft Office Suite
  • Good analytical ability with an eye for detail
  • Excellent teamwork skills
  • A keen interest in working with people and developing a career within HR
  • Recruitment administration experience
  • Working towards or have completed CIPD Level 3
  • Knowledge of the construction industry

Reference no: 86301


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