Job Description

You will work with cross-functional leaders and provide high caliber administrative support that will help us execute company projects and goals. Your creativity, passion, and organizational skills will be critical in supporting team off-sites, culture, and special events.

• Handle daily meeting calendars for the CEO 
• Provide support in established as well as ad hoc tasks – diary and email management, meeting coordination and preparation, travel booking, filing expenses, office supplies inventory, escorting visitors, etc.
• Build a close working relationship with the other Execs to effectively manage all affairs, including matters that require exercising discretion and confidentiality.
• Stay ahead of the CEO and anticipate her needs, taking responsibility for filtering, prioritizing and escalating issues as appropriate and recommending solutions to issues.
• Build meeting agendas, maintain meeting notes, and optimize for different time zones to support our global team
• Ensure responsiveness for timely communication and takes initiative to keep stakeholders informed when required 
• Coordinate, organize and lead on the delivery of internal and external events, including dinners, conferences, internal gatherings, strategy days and virtual events
• Project manage priorities by providing status updates and ensuring that cross-functional leaders are included in meetings and communications where required
• Assisting reporting requirements: collating information; liaising with those submitting information to ensure correct content is provided; completing first edit; keeping to strict time deadlines
• Coordinate domestic/international travel and provide support as needed by working closely with Founder’s EA
• Work independently at a fast pace, with a strong personal dedication to meet timelines when required 
• Ensure a high level of confidentiality and professional integrity
• Priorities, multi-task, and handle a continuously evolving environment
• Dealing with any I.T. requests and issues
• Be able to handle pace
• Be totally unflappable 
• Have an approachable and friendly manner

Our benefits include:

• Competitive salary
• Annual company bonus
• 25 days’ holiday + Bank Holidays
• Pension contribution and life assurance
• Opportunities for personal growth and development
• Employee discount on our products

Required Knowledge, Skills, and Abilities

• 5+ years of work experience supporting at the executive level
• Previous experience of operational or project management roles will be highly advantageous 
• Strong project management skills and excellent time management skills
• Demonstrated communication and presentation skills, with an ability to express high-level concepts efficiently and optimally to a wide range of audiences
• Proactive, well-organized, and collaborative individual with a professional aspiration to be the administrative engine of a high-performing team in a fast-paced environment.
• Writing ability in English prose to a high standard across mediums and formats (e.g., invitations, formal emails, meeting minutes).
• Able to deliver high volumes of detailed work to a high standard & to tight deadlines in a professional manner. 
• Extreme attention to detail and superior organizational skills in pursuing and completing, to full resolution and satisfaction, multiple and overlapping tasks.
• Proficiency in Microsoft Office applications – Outlook, PowerPoint, Word and Excel.
• Ability to thrive in a fast-paced environment, think creatively, and produce innovative solutions