Job Description

You’ll be joining a national law firm that enjoys a strong reputation, made possible by our exceptional people – each chosen for their industry knowledge and passion for their field. We work flexibly and you’ll be empowered to work where you do your best work, balancing your individual needs with the need for us to engage as teams and deliver excellent client service. Your workload will be varied, and your regular duties will include:

• Opening, closing and archiving client files
• Document production, including some audio typing, copy typing, preparation of PowerPoint presentations and seminar materials, emails, memos, creating and updating of Excel spreadsheets
• Undertaking anti-money laundering checks and drafting risk assessments
• Running conflict checks
• Dealing with the general finances of client matters (e.g. dealing with disbursements, claiming money, sending payments to clients)
• Ensuring documents and records are stored appropriately, including ensuring filing and e-filing are up to date and accessible
• Diary and event management for the fee earners you support
• Coordinating travel arrangements and expenses
• Preparing invoices and ensuring they are delivered promptly to the client
• Occasionally sorting incoming and outgoing post
• You will be the first point of contact for clients and have regular communication with them (taking messages, arranging meetings etc.), so should demonstrate professionalism, diplomacy and sensitivity in all your communications

You may also be involved in other administrative/secretarial activities both for your fee earners and others as required, including helping other administrators and secretaries during busy periods, and to cover absences from work. This is a busy role, with deadlines to manage and competing priorities, so you will be required to work quickly, accurately and efficiently and remain calm under pressure. You will be expected to think ahead to meet the needs of your fee earners and clients. It is an integral part of this role that you comply with information security and all firm policies and procedures.

We are looking for someone who can demonstrate initiative and problem-solving skills and a willingness to go the extra mile, which will help you thrive in this role. This role is a fantastic opportunity for the right candidate to progress their career and enjoy a challenge within a large and continually growing, fast paced team.

Required Knowledge, Skills, and Abilities

This role will suit you if you like to priorities your own workload, work closely to deadlines, can work with minimum supervision and under pressure. You will need to demonstrate from experience that you are exceptionally organized and proactive, used to organizing yourself and others when necessary, that you have a flexible ‘can-do’ attitude, and the skills to work closely with various stakeholders and have direct contact with clients. You will have excellent spelling and grammar. You will be proficient with the usual Microsoft packages, including Excel and PowerPoint skills and comfortable with learning new databases and other software packages. You will have quick and accurate keyboard skills.