Job Description

• Purchase order raising, processing invoices, and payments 
• Updating various systems and data (such as SAP)
• Supporting the business to identify reasons for automated process system failures and help find a solution 
• Supporting site security and liaising with stakeholders, the business, and external companies to action requests for site access
• Managing stock 
• Operational support such as ordering PPE and ordering materials
• Arranging statutory & mandatory training 
• Meeting room coordination
• Issuing site passes 
• Supporting the business with general and adhoc administration
• Helping to maintain the corporate document management system 
• Supporting the business and Shared Services Manager in review and updating business systems/solutions
• Reception cover when neede 
• Supporting invoicing team sending invoices to budget holder/PO requester for GRN/payment approval
• Reconcile transactions and correct any discrepancies 
• Assess invoices comparable to project, department, and company forecasts through SAP
• Maintain relationships with suppliers and internal customers where appropriate 
• Review accounts payable operations to make sure invoices and receipts are properly coded
• Upload invoices to SAP/monitor automated program 
• Help ensure timely BACS preview and BACS run and CHAPS and/or cheque process

The role also offers:

• 5% bonus 
• 23 days holiday, plus bank holidays
• Entry into the company pension scheme 
• Flexible benefits and access to discounts
• Flexible, supportive friendly working environment 
• Opportunity for some home working
• Onsite parking, when you’re in the office

Required Knowledge, Skills, and Abilities

• Passion for supporting internal customers 
• Ability to build good working relationships with colleagues and stakeholders
• Communication skills at all levels 
• Ability to maintain accuracy and strong attention to detail
• Willingness to work flexibly across the service, quickly acquiring new skills and knowledge where necessary 
• Numerate and fluent in English
• Experience working with MS office and ideally other systems such as SAP or similar ERP systems, although training will be provided