Job Description

• Simple clerical duties as might be assigned from time to time, e.g. printing out documents, creating paper files, photocopying, scanning;
• Meeting and greeting visitors including suppliers and clients;
• Booking meetings, ensuring rooms are presentable, providing refreshments/lunches and clearing up afterwards;
• Answering incoming telephone calls;
• Post duties including franking post, taking post to the post office, dealing with couriers and managing internal post;
• Loading and emptying the dishwasher and ensuring the kitchen is clean and tidy;
• Monitoring stocks of office stationery and ordering supplies when necessary;
• Management of file storage areas / archive etc.;
• Managing car park spaces in the office car-park;
• Managing supplies of coffee/tea/milk/mineral water (including water cooler supplies) /biscuit/fruit and other kitchen supplies etc. for visitors and staff;
• Logging, filing and keeping up to date any paper journals/text books;
• Monitoring supplies of PO Brochures, Business of Invention and A&I Profiles;
• Managing the issuing and returning of the keys to the firm’s flat in Munich
• Keeping photocopier/fax machines in good working order including liaising with the maintenance companies as and when necessary;

Required Knowledge, Skills, and Abilities