Job Description

To assist with the organization and administration of all aspects of our engineering, packing and logistics projects to ensure their complete and efficient operation including travel co-ordination. To provide professional administrative support to the business.

• Co-ordination and monitoring of projects and other relevant administration; sourcing service providers, contractors and suppliers; obtaining quotes; and dealing with problems
• Ensuring all work runs in a timely, cost-effective manner within budgets and timescales
• Placing orders with suppliers; making arrangements in relation to monitoring all relevant deliverables
• Preparing required job documentation including RAMS
• Preparing and maintaining traveller profiles
• Preparing, submitting and managing visa applications
• Providing general administrative support to the business; general office duties including answering phones, setting up meeting rooms, dealing with daily outgoing post and small parcels as required
• Accurately contributing to month end procedures

Benefits:

• Free on-site parking at Head Office
• Increased annual leave by service length
• Private Medical Insurance by service length
• Life assurance scheme
• Employee Assistance Programme
• Structured career development
• Regular company events
• Free on-site gym at Head Office

Required Knowledge, Skills, and Abilities

• Exceptional organizational skills with very high attention to detail
• Ability to multi-task, anticipate and respond effectively to changing priorities
• Flexible, conscientious attitude to work
• High standard of written & verbal communication, with a confident & professional phone manner
• Strong interpersonal skills
• Ability to remain calm, focused & productive in a fast-paced working environment
• Flexibility and adaptability to manage under pressure and cope with change, responding quickly & efficiently
• Ability to plan and manage time in a changing environment
• Comfortable working autonomously
• IT literate, with a strong working knowledge of Microsoft Excel, Word & Outlook
• Experience with coordinating travel arrangements preferred