Administration Assistant
Full Time
Job Description
- Core role is to assist the Facilities/Procurement team in the gathering and collation of site data, specifically data such as: building maintenance, security, cleaning and landscaping information. This will be mainly carried out remotely but will also require site visits. The data gathered will then form the basis of tender documentation.
- Accurate data is key for the new Facilities/Procurement strategy in the UK and to meet savings required group project.
- Aid decision making by supplying regular accurate reports to the management team.
- Assist in the maintenance of an accurate and current Materials Manager (MM) system to enable the sales ledger to be closed in line with agreed timetables.
- Carry out detailed checks to validate the data held within the MM system.
- Assist in the maintenance of tonnage data and development of strategies to monitor tonnage data.
- Contribute to development of MM information systems.
Required Knowledge, Skills, and Abilities
- Essential to be confident in communicating on the phone, in person and in writing. Able to build strong working relationships
- Good administration skills
- Essential to possess good general MS Office skills, specifically in Excel
- Essential to possess data gathering and analysis skills, with an eye for detail. Produce reports from this data
- Essential to have a full driving license and be prepared to travel to our sites
- Desirable to have a flexible approach to working hours
- Self-motivation and proactive approach essential; to be able to work well on own and as part of a team
- Desirable to possess the flexibility to assist in other requirements for Facilities/Procurement departments as they arise
Reference no: 88201