Register with Us
Executive Assistant
  • United Kingdom - London -
1 year ago
Executive Assistant
Full Time
Job Description
  • Ensure the business team follows the Firm’s Security Policy in locally managing access to the office and adherence to clear desk policy
  • Ensure office reporting is carried out in a timely manner
  • Acting as key point of contact for all staff who request the services provided
  • Meet with the building management team on a regular basis to ensure the clients’ interests are represented
  • Have a full understanding of the front and back of house activities
  • Dealing appropriately with all mail and packages delivered to the office
  • Provide courier booking services to the office
  • Records management, manage the onsite client files
  • Reprographics related requests such as printing, laminating, wire binding and scanning
  • Monitor and report any faults with the client’s access system to the system provider
  • Prepare, sort, and distribute internal information
  • First point of contact for all staff, issuing visitor badges, locating, and notifying host
  • Liaising closely with landlord security teams
  • Ensuring the firms security procedures are adhered to
  • Monitoring the meeting room diaries
  • Prepare refreshments for meeting rooms
  • Meeting room maintenance - check and clear rooms on an ongoing basis, ensure that rooms are correctly laid out and are clean / presentable prior to each meeting
  • Ensure video conference equipment is operational prior to customer use

Required Knowledge, Skills, and Abilities

Reference no: 88865

Jobseeker

Are looking for job?
Apply now

Recruiter

Are you recruiting?
Post a job