Ensure the business team follows the Firm’s Security Policy in locally managing access to the office and adherence to clear desk policy
Ensure office reporting is carried out in a timely manner
Acting as key point of contact for all staff who request the services provided
Meet with the building management team on a regular basis to ensure the clients’ interests are represented
Have a full understanding of the front and back of house activities
Dealing appropriately with all mail and packages delivered to the office
Provide courier booking services to the office
Records management, manage the onsite client files
Reprographics related requests such as printing, laminating, wire binding and scanning
Monitor and report any faults with the client’s access system to the system provider
Prepare, sort, and distribute internal information
First point of contact for all staff, issuing visitor badges, locating, and notifying host
Liaising closely with landlord security teams
Ensuring the firms security procedures are adhered to
Monitoring the meeting room diaries
Prepare refreshments for meeting rooms
Meeting room maintenance - check and clear rooms on an ongoing basis, ensure that rooms are correctly laid out and are clean / presentable prior to each meeting
Ensure video conference equipment is operational prior to customer use