Job Description

The role would particularly suit someone that has experience of administrative systems, is a highly organized problem-solver and great with people. You must also be competent with IT systems although we will provide you with training on the software you will use in your role.

• Deliver effective and timely support in line with contractual obligations.
• Liaise with internal and external customers, client, and intercompany central procurement.
• Collate, produce, and draft documentation such as standard letters, contracts. Emphasis being given to the accurate and timely production and distribution of all documentation.
• Provide support to departments on the Corsham site in the form of temporary cover for unplanned and planned absence.
• Deliver effective Commercial & finance administration support for the Contract.
• Ensure that invoices are processed accurately and on a timely basis on the system.
• Finance reconciliation of monthly supplier and contractor invoices, including upkeep of the monthly invoice tracker.
• Raise any queries with the relevant supplier/contractor, purchase orders, Invoicing, dealing with all finance queries in a timely manner including accounts payable.
• Ensure that invoices and relevant documentation are filed and attached to the relevant transactions.
• Effective monitoring & management of finance group mailbox ensuring invoices & queries are dealt with in a timely manner.
• Assist with population of minor commercial change estimates.
• Assist in the production of term contract tender documents.
• Assist with the population of monthly client invoice.
• Assist with commercial contractual audit processes, service delivery & system.
• Ad Hoc finance tasks.
• Carry out such duties as maybe reasonably required from time to time to support the Contract.

Required Knowledge, Skills, and Abilities

• IT Literate, Microsoft Office including Excel & Word, SharePoint & Teams.
• Qualified to GCSE level (or equivalent) English language and Math
• Experience of use CAFM systems (desirable).
• Knowledge of Finance Purchasing & invoicing.
• Ability to co-ordinate multiple admin tasks.
• Good communicator at all levels.
• Ability to priorities workloads and complete task with tight timelines.
• Flexible approach to work.
• Team player and able to work on own initiative