£ 26000 Per year
Administrator
Full Time
Job Description
- Assisting with all aspects of undergraduate tutorial support (and postgraduate as required)
- Providing first line of enquiry for undergraduate students: by email, post, telephone or in person
- Providing administrative support to members of the Tutorial Office, Senior Tutor, Tutors and Directors of Studies
- Assisting with the organization of college events including ordering and proofing of associated material
- Overseeing the matriculation of new undergraduate students
- Updating and maintaining student records using University and internal College reporting systems and managing email distribution lists and signing in/out sheets
- Monitoring and recording official documentation related to student immigration compliance
- Monitoring and recording CamCORS reports
- Updating and maintaining relevant sections to undergraduate students on the College website and intranet
- Preparing and organizing the materials for the annual Data Return ready to upload before the deadline in consultation with the Senior Tutor and Tutorial Office Manager
- Preparing the agenda, supporting documents, and compiling minutes for the termly Directors of Studies' Meetings in consultation with the Senior Tutor, Tutorial Office Manager and Tutorial Registrar
- Preparing the agenda and supporting documents for the termly Tutors' Meetings in consultation with the Senior Tutor, Tutorial Office Manager and Tutorial Registrar
- Attending various meetings and taking minutes/notes as required
- Assisting the Tutorial Office Manager with the organization of the annual meetings of Directors of Studies with the Senior Tutor
- Attending the termly Undergraduate Tutorial Forum and any other University meetings as required, with the Tutorial Registrar
- Attending the fortnightly Tutors' Lunches
- Assisting with all examination matters including responsibility for mock exams
- Preparing for new academic years to include allocating Tutors and Directors of Studies
- With assistance from the Tutorial Registrar, allocating undergraduate accommodation and maintaining the Accommodation Database; preparing and issuing accommodation licenses; liaising with the Student Accounts Clerk and the Conference Office over transfer of information; handling accommodation changes, sublets and termination of contracts; liaising with the JCR and Junior Bursar regarding the JCR room ballot
- Managing monthly graduation ceremonies
- Dealing with administration relating to the application process for the Management Studies Tripos
- Producing institutional letters confirming student status, banks, council tax exemptions etc.
- Maintaining student files and the archiving/cataloguing of student files and committee papers in line with the Tutorial Office Retention Schedule
- Stationery cupboard restocking, stationery requests
Required Knowledge, Skills, and Abilities
- A level (or equivalent) and/or equivalent experience in an administration/secretarial role
- Undergraduate university degree
- Excellent administrative/secretarial skills
- Good working knowledge of Microsoft Office
- Minute taking
- Experience of working in an administrative/secretarial role
- Experience of working in an educational/college environment
- Proactive approach to problem solving
- Ability to work to determined deadlines
- Able to work individually and as part of a team
- Sensitivity in dealing with telephone and personal enquiries received from a range of people with varying backgrounds
- Versatility and resourcefulness
- Sensible, calm and considered approach
- An interest in and sympathy for individual problems, an ability to protect confidentiality
Reference no: 90396