Administrator
Full Time
Job Description
- Assist Technical Transition Manager and current project coordinator's in analysis and validation of the New Build Master Equipment list.
- Gather and collate up-to-date New Build equipment information: identifying equipment changes, deletions or substitutions, location changes, user changes and new spend additions or substitutions.
- Maintain document control, database management SAP, tracking project team activities, project costs and project communication to client and MovePlan as required.
- Attend Project Meetings with or on behalf of Technical Transition Manager and produce meeting minutes and follow-up on generated actions.
- Schedule project meetings (F2F/ book meeting rooms / Teams/Zoom as required.
- Identify correct contacts for each lab area. Plan and perform equipment auditing.
- Works with Transition Manager and to understand the move phasing, engineering requirements and scope for each piece of equipment or system.
- Ensures engineering inductions are up-to-date or organized.
- Communicates with the equipment owner, identified engineering service provider and plan to agree and confirm a suitable date for de-commissioning, re-commissioning and validation work to be performed.
- Receives all written and electronic work requests, verifying completeness and issuing to identified supervisor/engineer or Third-Party contractor.
- Books any on-site FM hard service support required for equipment de -commissioning/recommissioning
- Use client system(s) to book visitors onto site
- Keeps Transition Team apprised as to the status of the work order until completion.
- Utilizes computerized maintenance management system to manage work orders history and track job status and repair costs.
- Following health and safety requirements, ensure that company have up to date and approved
Required Knowledge, Skills, and Abilities
- Good Educational background – 3-5 years administrative experience
- Previous experience as a planner/scheduler/project coordinator
- Proficiency in Microsoft office packages, Excel, Word, PowerPoint, Outlook, Teams
- Good understanding of laboratory equipment/instrumentation and suppliers.
- Strong relationship management and excellent communication /influencing skills, especially F2F.
- Strong attention to detail.
- Adaptability to rapid change.
- Database Administration – SAP.
- Ability to work to own initiative but team orientated and able to work with minimal supervision.
- Strong written and verbal communication skills
- Excellent understanding of customer care
- Ability to travel (locally - Cambridge area)
- Pharmaceutical / Regulated working background
- Understanding of Change Control processes.
- Understanding of hard services (e.g. power/ gases/drainage/air flow change etc.), safety implications (e.g. radioactivity/high containment areas etc.) and IT requirements for scientific equipment operation.
Reference no: 90409