Job Description

The role will consolidate administrative, personal assistant and programme support. This will include, but is not limited to, diary organization and coordination, organization of team and programme meetings and seminars, providing support and arrangements for visitors to the programme, facilitating travel for programme faculty and teams, and other administrative tasks including purchasing, minuting meetings, completing paperwork, processing expenses and generally ensuring smooth operation of the programme.

You will have previously provided a professional and high quality administrative service with recent experience of implementing and managing administrative systems, procedures and policies.

You should be a highly organized, efficient, self-motivated and energetic individual who is able to work independently in a dynamic environment with flexibility, adjusting to varying priorities and finding solutions to challenges that arise. You will need to be tactful and discrete in communication and respect confidentiality. The ability to build effective relationships with members of the Institute and external partners at all levels is essential. Your personal qualities will include professionalism, personal drive, trustworthiness and the ability to work collaboratively. You would be joining a friendly, agile team within the most novel Programme at the Wellcome Sanger Institute that encourages personal and professional development.

Required Knowledge, Skills, and Abilities

• Educated to GCSE standard with English and Math (grades A-C) or equivalent qualifications
• Comprehensive secretarial/PA or administrative experience at senior manager level
• Experience of administrative systems and processes
• Excellent IT skills, including proficiency in Microsoft Office
• Appropriate level of data protection, security and confidentiality awareness
• Proficient in diary management
• Confident at communicating with all levels of staff verbally and written
• Exceptional organizer with the ability to priorities and manage work load
• Ability to work independently, but also able to develop collaborative working relationships with other team members
• Attention to detail with a high level of accuracy
• Commitment to and focus on quality, promoting high standards in all they do
• Accepts responsibility and accountability for own work
• Able to work effectively under pressure
• Able to build and maintain strong working relationships
• Willingness to acquire new knowledge and skills
• Organizing and managing events, meetings and seminars
• Confident using the Internet for background research
• Financial administration including invoicing and BAC’s
• Demonstrates professional curiosity
• Solution focused