Job Description

The post holder will be responsible for providing administration support as part of the Workforce Transformation Team which will include a number of general administrative tasks. The successful individual will need to work confidentially with a high level of accuracy and attention to detail. Able to work in a fast paced environment, the post holder must have proven administrative skills and be committed to providing a quality support service, working with a high degree of professionalism and be capable of managing a very diverse workload working to tight deadlines. The post holder must have excellent interpersonal and communication skills and be able to work independently.
The job description and person specification are an outline of the tasks, responsibilities and outcomes required of the role. The post holder will carry out any other duties as may reasonably be required by their line manager. As the team and the function develops the job description and person specification may be reviewed on an ongoing basis in accordance with the changing needs of the Department and the Organization.

• Provide appropriate administration support to colleagues and Managers as requested, in line with values and behaviors and the functions of the team
• To effectively support the Workforce Transformation Team in their roles on a day to day basis
• To maintain effective communication through internal and external liaison across the organization and associated organizations
• To disseminate and distribute information (using various channels of communication) on behalf of the Department and act upon incoming information.
• Undertake routine office tasks such as answering phones, taking messages, electronic filing, email management and diary management
• Where necessary book travel and accommodation using existing booking systems
• Provide reception cover where necessary
• Participate in relevant internal and external meetings including booking venues, preparing relevant documentation, taking accurate minutes and distribution of outcomes/actions
• Support other team members with conferences and events
• Share good practice within the team and follow appropriate guidance and processes as instructed.
• Contribute to efforts within the team to continually improve our performance.

Required Knowledge, Skills, and Abilities