Job Description

• Meet and greet all guests/clients
• Answer all switchboard calls and dispatch callers to the most appropriate internal staff member in a prompt and professional manner
• Ensure that the front office is managed efficiently and that all visitors/calls are dealt with in a timely, professional and friendly manner.
• Manage all incoming and outgoing correspondence by mail and email.
• Providing general administration support including processing invoices, booking meeting rooms where required and other administration duties
• Post Management (sign for all deliveries, distribute deliveries, ensure post is ready for collection)
• Assisting with any ad hoc duties that may arise.

What to expect from us?

• A multicultural and informal working environment where you can develop professionally by being part of a team who enjoy what they do.
• Opportunities for short or long assignments at Arup’s offices and projects anywhere in the world.
• Employees are eligible for the Global Profit Share scheme, which is dependent on the firm’s financial performance.
• Competitive performance-based salary growth.
• A strong corporate culture committed to its values: quality of work, holistic approach, humane organization, straight and honorable dealings, social usefulness and reasonable prosperity.
• Continuous training and professional development that will allow you to adapt to the growing needs of our clients as we embrace digital transformation.

Required Knowledge, Skills, and Abilities

• 3+ years experience in Switchboard/Receptionist role within a corporate environment
• Excellent telephone manner
• Excellent communications and interpersonal skills
• Professional demeanor, excellent customer service skills
• Good working knowledge of MS Word, Excel, PowerPoint and Outlook
• Minimum Leaving Certificate education or equivalent
• ECDL or equivalent computer qualification