Administrator
Permanent
Job Description
- Internal audit system, including updating schedules, uploading reports, raising findings within an electronic system
- Standards library, including checking and approving new requests, making purchases, and managing the renewal process
- Project Opening and Closing processes
- Evaluation and review of suppliers
- Document control support for the management systems and Projects
- Documenting training events relating to the management systems
- Coordination of certification audits to relevant regulatory standards, including booking relevant calendars, dealing with invoices, updates to certificates
- Coordination and support for client audits or evaluations of company as a supplier
- Coordination and support for Management Review meetings, including booking relevant calendars, minute taking, tracking actions raised
- Liaise with different process owners to generate Quality monthly metrics against KPIs
- Performing basic documentation checks on documents prior to approval
- Performing basic updates to documents requiring formal approval and control relating to the management systems
- Become an expert in the package and provide administration support cover when called upon, as well as support and advice to users of the system
- Administrative support for the quality management system as required
Required Knowledge, Skills, and Abilities
- Writing and updating of QMS procedures and templates
- Providing basic Quality support to Projects to ensure compliance to CDP processes
- Proactive with good initiative
- High level of attention to detail and a methodical approach
- Problem solver, able to take on additional responsibilities when they are available
- Excellent organisational skills, used to multi-tasking and able to prioritise and juggle new tasks as they arise
- Good communication skills
- Routine administration experience including; filing documentation, booking meetings, minute taking
- Computer literate with intermediate-advanced Microsoft Office skills
- Potential to become an expert in new software packages with minimal support
- Experience of working in a ISO 9001, ISO 13485 or ISO 27001 compliant environment
- Experience as part of a Quality Assurance department
- An understanding of document control requirements
- Use of an eQMS system such as Q-Pulse
Reference no: 90633