HR Administrator
Permanent,Full-time
Job Description
- Maintain the security screening log and any other log as deemed appropriate
- Check and code incoming invoices
- Manage the probations document process and any other documentation (e.g.tracking the return of documentation)
- Maintain the electronic personnel filing system
- Maintain the archive filing system (arranging for disposal of relevant files and ensure archive filing system is inorder)
- Run reports from various systems as required
- Take minutes at HR meetings
- Schedule and take minutes at the Graduate Programme Committee
- Assist with internal audit of checklists and support the preparation for external audits
- Arrange room bookings for interviews, meetings and training courses
- Maintain stationery supplies, initiating orders and recharges.
- Support the HR Manager in relation to sourcing of training providers, liaising with providers to book courses, inviting delegates and sending out evaluation etc
- Maintain the training budget tracker
- Manage the staff training records and updates the training pages on the Hub (intranet)
- Support the team in maintaining the HR and Wellbeing pages on the Hub
- Manage the Occupational Health recalllistand Occupational Health onsite clinics
- Collecting post
- Responsible for managing the HR email inbox
- Support with ad hoc letters as required including mortgage references, letters to support visa applications etc.
- Carry out other duties commensurate with the role as required
Required Knowledge, Skills, and Abilities
- Educated to GSCE level C in English and Maths
- Experienced administrator
- Excellent communication skills
- Minute taking skills, desirable
- Experience of working in a HR team
- Ability to work independently and in a team
- Detailed orientated
- Ability to make independent decisions and solve routine problems
- Highly organised, adaptable and self motivated
- Must be able to adhere to confidentiality
- Understanding and awareness of working in an equal and diverse workplace
Reference no: 90713