£18 - £20 Per hour
Administrator
Fixed term
Job Description
- Assisting with calendar management, travel planning and support (including booking flights, transfers and accommodation)
- Assists with visas and passport renewals
- Processing of Expenses and transactions
- Management of contract and Purchase Order creation, tracking and receipting
- Organises and schedules team meetings for both groups
- Assists with the planning and organization of internal and occasional external meetings
- Finalises and distributes relevant documents in a timely manner, such as agendas, meeting minutes
- Collaborates with other administrative coordinators across the business, both locally and globally
- Handles general enquiries and routes questions to appropriate personnel/resources within the various teams
- Assist with additional ad hoc duties when required
Required Knowledge, Skills, and Abilities
- Proven administration experience within a fast-paced international organization is essential
- Experience within the Pharmaceutical industry needed, preferably in a Quality, Pharmacovigilance or Regulatory department would be very useful
- Ability to extend support across different locations and applying different site policies
- Preferred system experience with MS Office, Oracle EBS, Cliqbook/Concur T&E would be useful
- Demonstrating a high level of proficiency with MS Office Suite (MS Outlook, MS Word, MS PowerPoint and Advanced MS Excel in particular)
- Candidates must be able to work under minimal supervision; working proactively with the team to anticipate and identify any future departmental needs and prepare accordingly
- Highly organised with a systematic approach to all tasks, a team player willing to help and learn
- Excellent verbal, written, and interpersonal skills and strong attention to detail
Reference no: 90778