Job Description

• Implement and maintain procedures/office administrative systems.
• Lead the following activities in the day to day running of the office:
• Distributing post
• Book car hires and taxis
• Book couriers
• Manage carpark bookings
• Manage and order office supplies – including stationary, milk
• Ensure that the printers and plotters are available to be used at all times and manage stock control of the associated consumables.
• Keeping office tidy
• Assist hosts with setting up meeting rooms for presentations etc. where available during normal working hours.
• Meeting teas and coffees, catering, etc

Work includes some of or all of the following: prepares or proofs correspondence, forms, spreadsheets, or documents, schedules meetings, makes travel arrangements, and/or maintains inventory of office supplies.

• Works under general supervision
• Support in organising company events or conferences.
• Preparing presentations and reports.
• Archiving
• Printing and binding
• Assist with document control for technical teams
• Assist with the following activities in the day to day running of the office, when the OMLA is on annual leave or absent from work:
• Distribute emails, weekly updates from Office Leader
• Ensuring that invoices are processed correctly and to relevant codes
• Advantage / VCA / Markview
• Ordering office equipment – pedestals, chairs etc.
• Order IT Equipment for all staff
• Order Mobile phones for all staff
• Co-ordinate desk moves
• Supporting (preparation and attendance) relevant forums and office meetings (including town halls).
• Covering of quarterly location meetings
• Promote compliance with the IMS and support business excellence initiatives.

Required Knowledge, Skills, and Abilities

• Familiar with a variety of the field's concepts, practices, and procedures.
• Relies on experience and judgment to plan and accomplish more complicated goals.
• Uses Word, Excel, PowerPoint, Outlook, and other programs to accomplish work.