£ 13.11 Per year
Executive Assistant
Temporary
Job Description
- To provide administrative support and office management services including typing of correspondence and reports and general support to the Executive.
- Manage and priorities all incoming and outgoing correspondence
- To prepare all correspondence for signature, taking file copies and posting.
- To ensure effective communications, the majority of which will be confidential and complex in nature, in a highly pressurized environment, maintaining confidentiality at all times.
- Full ownership of the Executive's diary with an understanding/awareness of the Executive's workload and conflicting priorities.
- Organizing travel and accommodation for Executive when required.
- Processing invoices and purchase orders within the agreed timescales.
- Receiving and managing telephone calls and routine correspondence.
- Be first point of contact to high profile stakeholders
- To coordinate and organize meetings/seminars, as required.
- To ensure the timely preparation and distribution of all agendas and supporting papers/documentation for meetings as directed.
Required Knowledge, Skills, and Abilities
- Educated to degree level or equivalent experience
- Sound secretarial background with significant experience as a secretary at director level.
- Strong administrative skills such as minute taking, diary management, audio typing, strong planning and organizational skills, and ability to multitask and priorities workload.
- Knowledge of Microsoft Office including Word, Excel, and Outlook.
- Ideally previous NHS experience.
Reference no: 91115