Administrator
Permanent
Job Description
- Assist Technical Transition Manager and current project coordinators in analysis and validation of the New Build Master Equipment list.
- Maintain document control, database management -SAP, tracking project team activities, project costs and project communication to client and MovePlan as required.
- Attend Project Meetings with or on behalf of Technical Transition Manager and produce meeting minutes and follow-up on generated actions.
- Schedule project meetings (F2F/ book meeting rooms / Teams/Zoom as required.
- Identify correct contacts for each lab area. Plan and perform equipment auditing.
- Using the CMMS; assigns, distributes and schedules all de-commissioning and re-commissioning work orders through the appropriate supervisor/engineer or Third-Party contractor.
- Ensures engineering inductions are up-to-date or organised.
- Communicates with the equipment owner, identified engineering service provider and MovePlan to agree and confirm a suitable date for de-commissioning, re-commissioning and validation work to be performed.
- Books any on-site hard service support required for equipment de-commissioning/re-commissioning
- Working with Project Administrator and Third-Party Contractors to ensure that a valid purchase order is in place for all work performed.
- Keeps Transition Team apprised as to the status of the work order until completion.
- Utilizes computerized maintenance management system to manage work orders history and track job status and repair costs.
- Following health and safety requirements, ensure that company have up to date and approved Risk Assessments and Method Statements for all contractors working on site.
- May identify opportunities to improve process, planning or performance through analysis of work order flow, project demands and expectations.
- Performs all work in accordance with established safety procedures.
- Complies with all company policies and procedures and adhere to company standards.
- Hosting third party contractors as required during transition phase.
Required Knowledge, Skills, and Abilities
- Good Educational background - 3-5 years administrative experience
- Previous experience as a planner/scheduler/project coordinator
- Proficiency in Microsoft office packages, Excel, Word, PowerPoint, Outlook, Teams
- Good understanding of laboratory equipment/instrumentation and suppliers.
- Strong relationship management and excellent communication /influencing skills.
- Strong attention to detail.
- Adaptability to rapid change.
- Database Administration - SAP.
- Ability to work to own initiative but team orientated and able to work with minimal supervision.
- Strong written and verbal communication skills
- Excellent understanding of customer care
- Ability to travel (locally - Cambridge area)
- Pharmaceutical / Regulated working background
- Understanding of Change Control processes.
- Understanding of hard services (e.g. power/ gases/drainage/air flow change etc.), safety implications (e.g. HSE/ radioactivity/high containment areas etc.) and IT requirements for scientific equipment operation.
Reference no: 91150