Job Description

To prepare invoices for payment to ensure that the institute pays its suppliers in a timely manner, and to process employee expenses. To support the Finance team with ad hoc tasks as appropriate.

• Receiving, opening, logging & processing invoices within 48 hours
• Obtaining department approval & matching against purchase orders for all invoices
• For invoices in query, chase at least once a week, notify Finance Manager if invoice not approved close to due date
• Providing Finance Manager with payment summaries of invoices due for payment
• Contacting creditors with questions or concerns about invoices
• Reconciling supplier statements on a monthly basis
• Checking invoices are received when expected and chasing for copies if not received on time
• Completing Aged Creditor report on a monthly basis
• Processing expenses and checking claims against the expense policy
• Completing ad hoc finance tasks as appropriate

Benefits:

• Casual dress
• Company pension
• Life insurance
• Private medical insurance
• Sick pay
• Work from home

Schedule:

• Day shift

Required Knowledge, Skills, and Abilities

• AAT part-qualified or qualified by experience.
• Experience within a customer service / administrative role is highly desirable
• Experience within a transactional finance position such as accounts payable or purchase ledger is highly desirable
• Hands-on experience with Sage 200 accounting software is highly desirable
• A personable individual with excellent communication skills and a great attention to detail
• Proficiency in Microsoft Excel
• Professional manner on telephone when dealing with suppliers
• Confidentiality and integrity, with a strong work ethic
• Structured and methodical, with high attention to detail
• Team player who works collaboratively with all departments