Job Description

We are seeking an organized, diligent, detail focused, driven individual with excellent time management skills for this exciting new role. We anticipate the role would be a fulltime position (30-40 hrs/week). 

• Develop and instigate payment protocols and debt management systems within the practice
• Oversee debt management across all the branches, work with administrative team to ensure timely payment of both invoices and insurance claims
• Recoup outstanding debt with support of administrative team
• Manage and monitor any staged or incomplete payments
• Organize regular practice, department and branch meetings, this would include collating agendas from team leaders, documenting minutes and then following up on proposals/action points with relevant management teams
• Organize and document the regular management meetings, following up on action points and project dates with management team members (high level of discretion required)
• Support HR and Finance manager during meetings with staff members, documenting and recording minutes
• Facilitate communication between management teams and clinical directors
• Support HR and Finance Manager by undertaking daily reconciliation and banking for all branches
• General administrative work

Required Knowledge, Skills, and Abilities

• Professionalism, integrity and ethical standards
• Exceptional time management skills
• Confident in own abilities but prepared to listen to, and learn from, colleagues
• Able to priorities work based on deadlines and level of importance
• Attention to detail in all aspects of role – consistently produce work to the highest standard
• Excellent communication skills
• Must be trustworthy, empathetic and discreet
• Excellent IT skills including proficiency in excel
• Some veterinary clinical experience would be ideal but not essential for the right candidate