Job Description

• Input Suppliers invoices/credit notes on our system via the PO (Multi Currency)
• Able to resolve queries between our Purchase Orders and the Suppliers Invoice
• Paying suppliers invoices via electronic means, such as BACS, CHAPS and International Transfers
• Input and Allocate Payments/Discount on to the Suppliers Account
• Setting up new Suppliers, Credit Check and Validate their VAT number
• Check Suggested Payments List with the Invoices before payment are processed
• Reconcile/File Supplier Statements and request copies of missing Invoices/credit notes and follow up on action points
• Submit Intrastate for EC Purchases to the HMRC monthly
• Update ongoing action log for Discount, Awaiting Credits etc.
• Filing invoices / credit notes in due date and when paid in reference order
• Ad-hoc duties as and when required
• Attend monthly meeting with Financial Controller and Finance Director to review overdue invoices, unapplied payments, debit balances on purchase ledger, outstanding aged GRNI, outstanding actions on Action Log and any other related issues

We are currently recruiting for our client who is seeking an Accounts Payable Assistant to join their expanding team.

• Permanent position
• 37.5 hours per week 09.00am to 05.30pm (Monday to Friday)

Required Knowledge, Skills, and Abilities

• Must have experience in a Commercial Business working on the Purchase Ledger
• Resolving matching queries with GRNI
• Very important that they have entered invoices via the Purchase Order and able to reconcile the PO with the stock that’s booked in by our operations staff.
• Good mathematical skills and have the ability to work out and understand queries
• Fast and accurate data entry skills
• Exceptional attention to detail, time management skills and able to multitask.
• A good all-round general education, GCSE’s (or equivalent) and A Levels (or equivalent) in English and Mathematics;
• Previous SAP experience an advantage but not essential
• Previous experience in dealing with food retailers is preferred;
• Accountancy experience and qualifications are also advantageous