Job Description

You will be the first point of contact for our company, presenting a positive first impression for visitors and employees alike. The ideal candidate has excellent communication, multitasking and organizational skills, a positive attitude, a strong work ethic and, ideally an interest in hospitality. The ideal candidate will have a can-do attitude and will be proactive in owning and managing their workload and various adhoc requests.

• To meet & greet employees and visitors, maximizing their experience as they visit and work
• Undertake office reception duties, both in person and on the telephone, including taking messages for other staff, screening and directing calls in a courteous and responsive manner.
• Maintaining a professional, organized reception area
• Supporting meeting set up – room booking and refreshments
• Circulate all incoming Mail / parcels and prepare outgoing mail
• Responsible for ordering/maintain stationary stock
• Assist in the booking/organization of events
• Arrange lunches for visitors as and when required
• Responsible for the ordering of milk/soft drinks etc.
• To take minutes at meetings as and when required
• Maintaining fire list registers
• Any other reasonable requests as and when required
• Ensuring visitors are signed in and out when attending / leaving site
• Management of contractor/ visitor door access cards
• Administration of visitor high viz vests / PPE

Required Knowledge, Skills, and Abilities

• Excellent communication and interpersonal skills, and ability to quickly form professional relationships with colleagues and visitors at all levels of seniority
• Excellent organization skills, being able to manage time efficiently and juggle numerous issues at once
• Competent user of Microsoft Office packages (Word, PowerPoint, Excel, Teams)
• Customer service-based attitude
• Ability to work independently and be able to multitask
• Dependable
• Punctual
• Accurate and exceptional attention to detail
• Ability to be resourceful and proactive when issues arise