Job Description

We are looking for an Administrative Assistant for our building company to provide high quality and efficient administrative support to the senior management and client focused service.

You will manage general office duties to ensure the company processes run smoothly. Assists with senior management duties and correspond with clients, customers, and vendors.

Responsibilities:

• Perform clerical duties, including, but not limited to, mailing and filing correspondence, preparing payrolls, placing orders, and answering calls
• Interact with clients and visitors
• Sort and distribute incoming mail
• Arrange meetings
• Typing of correspondence, meeting notes, and forms among other documents
• Photocopy, scan, and file appropriate documents
• Maintain accurate records and enters data
• Assist with organizing events when necessary
• Conduct research and compile data
• Sign for delivered packages and distribute them to the appropriate recipient
• Assist in setting up new client accounts
• Maintenance of database records
• Cover reception
• Maintain budget and purchase supplies for the office; track inventory of office supplies
• Answer customer questions and confirm customer orders
• Perform additional duties when required, including drafting brochures and organizing the filing system

Benefits:

• Casual dress
• Flexible schedule

Schedule:

• 8 hour shift

Required Knowledge, Skills, and Abilities

• Proven work experience as a secretary or administrative assistant
• Familiarity with office Organization and optimization techniques
• Good organization skills
• Good time management
• Accuracy and good attention to detail
• Excellent written and verbal communication skills
• Integrity and professionalism
• Confidence with IT and computer packages
• Ability to work alone or as part of a team
• Highly motivated and ability to priorities efficiently