Job Description

You will have lead responsibility for the day-to-day accounting function and financial management, to deliver all aspects of financial management, reporting, and compliance to ensure that the organization retains strong financial controls and procedures and is able to adapt these to the changing needs of the charity. The role involves preparing and producing all financial information for submission in a timely manner to the charity’s accountants and other regulatory bodies as necessary. You will also be working with the Chief Executive and Trustees to develop company’s financial budgets and core operational procedures. You will be responsible for the following tasks:

• Support the Chief Executive to produce timely and accurate management accounts and financial reports
• Entering and processing invoices into the finance system (Xero) for payment
• Provide support and training (as required) to other members of staff on supplier invoice processing
• Devise and run monthly checks (including reconciliations of key balance sheet accounts) to ensure the completeness and accuracy of all transactions on the finance system
• Allocate payments and receipts to specific records on the finance system and produce aged receivable and payables statements
• Reconcile company debit cards to invoices and staff claims
• Liaise with members to resolve technical or financial problems such as unpaid invoices or disputed services
• Dealing with a range of queries and identifying and resolving issues
• Liaise with other staff as appropriate to resolve day to day issues
• Act as a systems administrator for finance and banking system
• Obtaining, filing, and processing supplier invoices and credit notes
• Calculating, invoicing and tracking payment of membership feesSupport for the organization of events, such as the Annual Conference, other organized events
• Support the CEO and others with administrative tasks
• Coordinate the IT-support, telephone lists, meeting rooms for the team.
• First point of contact (via the admin email account) for enquiries and member support

This is a full-time, permanent role contracted for 37.5 hours per week. We provide flexible working opportunities, which can be discussed at interview. The salary for this role is up to £30,000 depending on experience. We also offer 25 days annual leave plus bank holidays.

Required Knowledge, Skills, and Abilities

We are looking for someone with the following essential skills and experience:

• Experience of producing accurate management accounts and financial reports
• Strong IT skills including Microsoft packages and SharePoint
• Strong verbal and written communication skills with the ability to communicate financial matters to non-financial colleagues
• The ability to priorities tasks and manage time effectively
• Ability to build and maintain effective working relationships with colleagues, members and external partners
• Ideally fully AAT qualified or part qualified ACCA/CIMA/ACA
• Experience of managing a small charitable organization’s finances
• Experience of using Xero