Job Description

Yo will assist the Senior Accounts Payable Officer with the day to day management of multi-site purchase ledgers. Ensuring all supplier invoices are processed and paid in a timely manner. Establishing good working relationships across the organization and externally with Suppliers.

Full-Training will be provided for the role.

Role Responsibilities

• Ensure all supplier invoices are posted through Capture accurately and in a timely manor
• Manage all Accounts Payable in boxes and escalating issues and concerns to the Senior Accounts Payable Officer where appropriate
• Keep Focalpoint authorizations up to date by chasing relevant department managers
• Process/Amend/Match the invoices in the purchase ledger system
• Chase and reconcile supplier statements monthly, requesting copy invoices where appropriate
• Responding quickly and politely to all purchase ledger emails and correspondence
• Building relationships with supplier contacts
• Ensuring supplier contact details and information is accurate and up to date for all sites
• Using AOI reports to ensure all postings to Dimensions are correct and the right sub ledger
• Ensuring correct nominal and departmental analysis is used; engaging with departments where improvements are required
• To support the wider Finance team with admin tasks as and when required
• To keep all paperwork and electronic files in an orderly fashion
• To improve efficiency, timeliness and accuracy by playing an active part in process improvements
• Setting up and keeping up to date supplier records on Access Dimension including default nominal/Vat/Department, and filing documents relating to the changes made

Benefits include:

• 35 days holiday (including bank holidays)
• Private medical insurance
• Workplace pension
• On-going training and development
• Quality work environment
• Employee Assistant Programme
• Long Service Recognition
• Wellbeing Programmes
• Team Working
• Staff Referral Scheme
• Cycle to Work Scheme

Required Knowledge, Skills, and Abilities