Job Description

This role requires enthusiasm, a proactive nature, attention to detail, use of initiative, good communication skills, the ability to follow procedures, work under pressure and ensure day-to-day tasks are delivered in a timely and efficient manner.
You will be responsible for supporting a range of important business and general administrative activities as well as to identify any critical issues ensuring that these are passed to the correct decision makers. You will also be required to assist project teams providing administrative support to the delivery of projects. You will be required to:

• Provide broad administrative support.
• Develop relationships and working methods with Portfolio management, Core Functions and agreed projects,
• Co-ordinate with IT Support as needed to assist colleagues in the supported portfolios
• Take notes at senior management meetings and other meets, such as staff briefings, as requested. Circulate notes and ensure Group systems are being used to record / store notes
• Support arrangements, including preparing appropriate technology requirements, recording and storing of recordings for meetings as directed
• Provide support to travel arrangements for portfolio management team members as required
• Provide support to formatting and finalizing of key internal and external documents (mainly non-project)
• Liaise with other member of the administration team to cover periods of leave / busyness
• Assist in the management of staff-related social initiatives within the Unit including well-being activities such as staff events and parties etc.
• Provide admin support to staff group training and assist collation of training needs for portfolio staff arising from personal development reviews
• Support project managers where required
• Undertake other such tasks as might reasonably be asked of this role

Required Knowledge, Skills, and Abilities

• A degree or equivalent level work experience
• An excellent understanding of MS Office Suite, including SharePoint.
• Copy-editing and formatting of reports in Word / PDF etc.
• Ability to work with VOIP technology, arranging meetings and recordings
• Demonstrate excellent communication (verbal and written) and interpersonal skills
• Previous administrator/PA experience supporting multiple stakeholders.
• Ability to provide excellent customer service.
• A professional and courteous manner, both face to face and on the telephone.
• Flexible attitude to undertaking a wide range of tasks within the office.
• Excellent time management skills and the ability to priorities workload in order to meet deadlines.
• Proactive approach to work, willing to get involved with tasks to support the team and initiate action and promote changes to improve work quality.
• Professional integrity.
• Exceptional planning and organizing ability
• Work with full attention to detail
• Able to work effectively as part of a team
• Proactive and use own initiative
• Be patient and remain calm when under pressure
• Motivated to actively engage in own continued personal learning and development
• Advanced level skills in Word and proficient in Excel (able to format reports and operate
• spreadsheets
• Experience in working in an international organization is desirable.
• Interest and experience in arranging social activities
• Good numeracy skills and some familiarity with budgeting
• Interest in international development