Job Description

The role requires solid administration, communication and organisational skills. Attention to detail and customer service skills are crucial to your success in this role as well as being able to ensure confidentiality is maintained at all times.

We are looking for someone with at least one years’ administrative experience within a similar environment and basic IT and keyboard skills with knowledge of Word, Excel, PowerPoint.

Supporting the operational and administrative functioning of a Practice Group / Practice Area whilst learning and developing the key skills and experience required for an Administrative Assistant.

Main Duties:

• Capture and completion of client, party and matter details in the relevant system
• Coordinate information from Fee Earners to resolve conflict of interest scenarios
• Liaison with AML and Compliance Teams to verify changes to controlled data
• Opening of new clients on databases
• Opening cases on relevant case management systems
• Assisting in the provision / maintenance of management information
• File management - archiving, housekeeping of files & closure, both hard copy and using various systems
• To maintain the library and information sheets
• Photocopying and scanning documents
• Dealing with incoming/outgoing post
• Maintain diaries within the Office
• General administrative tasks including, photocopying and ensuring correct changes are applied, general maintenance as and when required
• To schedule documents and return securely to relevant parties
• To provide reception cover when required
• Work with agreed method and case management tools
• To follow all the Firm's policies and procedures
• To ensure confidentiality is maintained at all times

Required Knowledge, Skills, and Abilities

• Basic to intermediate IT and keyboard skills with knowledge of Word, Excel and database programmes.
• Knowledge of relevant document and case management systems.
• Excellent administration / organizational skills.
• Ability to work to set deadlines and service levels.
• A good team spirit with proven team working skills.
• Excellent communication skills.