Job Description

The role incorporates the duties and responsibilities within department as per the organisation chart that will be made available. The individual will work closely with the Processing Team Leader, in supporting the Processing team to ensure the best internal and external customer experience is given by the function. A self-motivated individual, they will also be able to demonstrate reliability, flexibility and initiative.

Key Responsibilities of the Role

• Working with the Processing Team Leader, as part of Processing team in line with the processes as detailed below:
• Maintain and control the inbox of incoming payable invoices (Query desk) in the Proactis system
• Maintain and control the inbox of none ‘matched’ invoices to orders
• PO adjustment entry for items in ‘Edit & match’ area
• Ensure all standalone invoices are processed
• Ensure all ‘no PO’ invoices/incorrectly addressed invoices are returned to suppliers
• Maintain and control the various client systems ensuring accurate invoice data entry
• Knowledge of CIS procedures
• delivery and maintenance of Operations of the purchase to pay system, linking to the overall department objectives
• liaising with internal and external suppliers regarding invoice queries within the Proactis system in line with best practice
• Perform ad-hoc supplier statement reconciliations
• deliver performance in in line with departmental KPIs
• Misc reporting/ad-hoc projects
• Assist with any other duties required within Processing Team

Required Knowledge, Skills, and Abilities

• Support Processing Team to create successful working environment
• Minimum 2 years involvement with management of an AP function
• Proven experience of dealing with internal / external clients at all levels
• Strong communication skills
• Knowledge of business process / procedures
• Experience in multi-disciplined functions
• Relevant finance qualifications is desirable
• Strong analytical & IT skills
• Focused: commits to challenging goals and delivers consistently against these
• Continuous improvement: delivers efficiency in addition to effectiveness
• Self-starter, who relishes challenges and strives for the best
• Strong team player: builds relationships and consults with others, quickly establishes trust and credibility
• Strong organizational and time management skills
• Confident with a positive outlook
• Ethical with strong integrity