Administrator
Full Time
Job Description
- Meeting management - organizing client and internal meetings, managing existing calendar invites and other associated activities e.g. room bookings, catering, AV requirements. This includes interaction with clients and client PA’s.
- Travel management - research and organization of travel requests, some of which will be complex, both in the UK and internationally and ensuring understanding of and adherence to the travel policy. Itinerary preparation for complex travel
- Expense management -proactive and timely preparation of expense claims for stakeholders. Support with processing invoices and liaising with accounts payable on behalf of stakeholders
- Documents - preparation and amending of documents, complying with brand and risk procedures. Organization of print requests and maintaining the firm's client records management system (Salesforce) on behalf of stakeholders
- Project support (as requested) - attend key stakeholder meetings to understand requirements of the project and required delivery timescales to include taking actions and following up with project team
- Event management - proactively providing support to stakeholders on both internal and external events, including preparation of guest lists, food preferences, agendas, invitations (and responses), name badges and more
Required Knowledge, Skills, and Abilities
- Be able to quickly build and maintain trusted and professional relationships, adapting your style to individual ways of working.
- Acknowledging that most of your interactions are likely to be virtual due to stakeholders and other contacts being remotely based across the UK
- Confident in communicating with both stakeholders and clients; verbally, in writing and face to face
- Be a great team player, keen to collaborate and work in partnership with colleagues to support the workload and proactively share knowledge
- Be proactive and highly organized with excellent time management, able to prioritise your workload to meet deadlines
- Be able to demonstrate an excellent level of attention to detail and deliver a high quality of work
- Show a curious mindset to emerging technologies to support new ways of working and the ability to embrace and adapt to new technology in a fast moving tech environment
Reference no: 93097