Job Description

This is a Full time role for 37.5 hours a week. The role holder will be required to cover a flexible shift pattern, Monday to Friday.

Duties of this role include:

• Provide a confidential and professional administrative service to the Management Team and assist in the smooth and efficient running of the hospital
• Support to the Management Team to include but not limited to: diary management; point of contact for internal and external calls and accurate relay of associated messages; screen calls and visitors as appropriate; management of correspondence and e-mails; co-ordination of electronic diary; raising timely action points; preparing well presented data reports, PowerPoint presentations and other documentation
• Management of meeting documentation relative to the Senior Management Team (SMT) to include: timely issue of agenda and associated documentation; attending meetings to produce minutes and circulate as appropriate to the meeting.
• Meetings include Medical Advisory Committee, governance, operational and financial meetings

Salary & Benefits:

• Private Medical Insurance
• Private Pension Scheme
• 25 days holiday a year increasing to 30 days
• Enhanced Maternity, Paternity & Adoption Leave
• Employee Referral Scheme
• Learning and development; free courses and industry recognized qualifications

Required Knowledge, Skills, and Abilities

• Data Analyst experience hugely advantageous
• Math, English GCSE at grades A to C or equivalent functional skills level 2 evidence
• A working and up to date knowledge of IT systems (to include Excel, PowerPoint and Word)
• Secretarial/organizational skills
• Professional telephone manner
• Excellent time management skills
• Competent in filing and archiving documents
• Previous EA/PA experience of working at a senior level
• Experience of taking minutes
• Ability to work with competing demands
• Development and maintenance of systems for managing documents including correspondence