Job Description

The post holder will provide a professional and effective administrative support service to contract management teams, undertaking secretariat and basic research and analysis activities as required. Providing secretariat support to the Senior Contract Managers and Service Managers in relation to contract management administration. This will include coordinating and administering meetings, managing the contract documents library and analyzing and presenting contract performance and other data and information.
The job holder will be required to carry out the following responsibilities, activities and duties:

• Coordinate, attend and minute commercial, supplies governance and other contract management meetings:
• Arranging and distributing the agenda and papers with direction from the relevant chair.
• Producing first draft minutes and action logs.
• Pro-actively manage the actions produced by the various meetings attended.
• Reviewing and monitoring performance data:
• Assisting with completion of monthly templates and reports for the contract management teams, Director and others as required.
• Responsible for the configuration management and library of all documentation, including base lining and quality checking. This includes being the Local Information Manager and being responsible for the management of the file structure:
• Maintaining formal documentation, Terms of Reference, membership and distribution lists.
• Filing, archiving and enacting version control on all relevant documentation.

Behaviors

We'll assess you against these behaviors during the selection process:

• Making Effective Decisions
• Seeing the Big Picture
• Delivering at Pace
• Working Together
• Changing and Improving

Benefits

• Access to learning and development
• A working environment that supports a range of flexible working options to enhance your work life balance
• A working culture which encourages inclusion and diversity
• A civil service pension
• Annual Leave
• Public Holidays
• Season Ticket Advance

Required Knowledge, Skills, and Abilities