Job Description

In this role you will working in partnership with a range of colleagues from across the business -

Our customers expect us to provide a reliable, safe and on-time service, so with your skills you will be supporting the business to transform. Providing the data support function to the Apprenticeship & Governance Team with the need to ensure that all training delivery is funded by completing accurate records and payments are received and match with the recorded information and training provider funding reports and contracts.

Producing monthly reports from the data systems, respond to funding queries ensuring accuracy and problem solving, support the co-ordination of audit and inspection activities to ensure that we are compliant with Funding Body requirements. Dealing with all issues in a confidential and professional manner. Development training will be given to ensure the knowledge required is available.

Duties:

• Collection of information from records, claim submission, and monitoring through our data/financial management tool/system
• Confirm income from the Funding Bodies using data tools, identify and review areas of potential errors, concerns to ensuring funding and issues are identified by working with relevant key partners and colleagues to obtain feedback on data submitted to ensure funding is drawn down correctly.
• Raise issues and support with the apprentice, employer or Training Provider resolving concerns, along with providing feedback and lessons learnt to future proof the data/financial process.
• Work with the Apprenticeship Manager and Governance Team, Training, Administration and finance teams to ensure correct and relevant data results in claims and payments received from the Funding Bodies and support the co-ordination of contracts and invoicing with the Apprenticeship and Governance Manager.
• Ensure that learner’s information is recorded correctly, following the rules and regulations in eligibility for Apprenticeships/Training by checking learner funding documentation with the administrator/s to support the coalition and submit accurate data for the funding compliance including raising invoices and PO’s.
• Deliver via company processes and systems recording data to ensure compliant preparation for data submissions and contracted provision and provide feedback to Apprenticeship and Governance Manager/Administrator and Finance Team.
• Identify and support financial queries and check adequate exemptions via Learner records/ management systems/tools to ensure that correct learner exemptions and data is submitted
• Maintain procedures and processes, ensuring that key paperwork is collected and stored in accordance with Data Protection Regulations.
• Produce progress report for the Apprenticeship team reporting Managers and contribute within team meetings, reporting trends, corrective actions, and funding levels.
• Received data compliance and filter to escalate to relevant manager.
• Carry out additional duties in line with the role as requested.
• Commit to any developmental training.

Required Knowledge, Skills, and Abilities

• Proven working knowledge of using data management systems.
• Understanding of inspections in relation to finance and contracting.
• Experience of accurately inputting and verifying, reporting and resolving information.
• Computer literacy essential, particularly Microsoft Word and Excel
• Good interpersonal skills with the ability to work on own initiative and as a team member.
• Demonstrate experience of acting with absolute integrity and trustworthiness.
• Excellent communication skills, both written and oral
• Demonstrable organizational skills within a reactive environment
• Good interpersonal skills
• Ability to deliver quality up to date information.
• Organized and attention to detail
• GCSE Grade A-C /5-9 or equivalent qualifications/experience