Job Description

This is an exciting opportunity for an experienced Office Administrator to join my clients Finance Department, Office Manager and teams of professional technical staff based at their Sale office. You will be responsible for providing high-quality administrative support and receptionist service. This role will also be responsible for undertaking first aider and fire marshal responsibilities in our Sale office.

• Providing administrative support to the finance team with the billing, expenses and reporting processes 
• Providing administrative support to the technical teams
• Formatting and amending documents 
• Booking travel and accommodation
• Arranging meetings and managing meeting rooms 
• Managing phone calls
• Manage the incoming and outgoing post on a daily basis, arranging couriers and taking post to the post office 
• Support office manager in the smooth running of the office
• Responsible for organizing office passes and PPE for new starters and leavers 
• Maintain stock levels of stationery, print supplies and other consumables
• Perform other clerical duties such as photocopying/scanning as required

What you get in return?

• A competitive salary 
• A great benefits package, including private health cover, health cash back scheme, pension scheme, income protection and life assurance
• 25 days holiday, increasing with length of service, plus holiday purchase and sell-back schemes 
• The working hours for this role are 8.30am to 5pm Monday to Thursday, and 8.30am to 3.45pm Friday, with 45 minutes for lunch.

Required Knowledge, Skills, and Abilities

• Previous experience working in an Administration and Reception role within the private sector, gained whilst supporting staff at all levels 
• IT skills with experience of using Microsoft Word, Excel and Outlook to Intermediate level. Adobe Editor at basic level.
• Excellent attention to detail and accuracy 
• Experience in the formatting, quality checking and compilation of documents
• Good organization and multi-tasking skills; the ability to manage and priorities a varied workload in a professional, flexible and courteous manner 
• Excellent communication skills and experience working with external clients as well as a variety of internal teams
• Professional, confident, friendly manner 
• Comfortable with responsibility
• A "can do" attitude with excellent communication skills and the ability to build rapport with colleagues 
• Ability to work under pressure to meet deadlines
• Ability to use own initiative and work proactively with ease 
• Ability to priorities and organize tasks
• Ability to react well to change 
• A willingness to learn and develop new skills