Job Description

The successful candidate will be proactive and provide professional, customer focused day-to-day 'hands on’ Office Administration’ support of the workplace and the Workplace Office Manager in the areas of: service solutions (mail, reprographics, records management, stationery). Working closely with our approved partners in the operation and administration of day-to-day workplace services.

• To provide a professional, friendly, and helpful customer focused service to our clients each day
• Manage onsite and offsite records management
• Working with the mail team to sort and deliver courier and mail items received throughout the day
• Taking receipt of parcels from the courier drivers in the loading bay, maintaining an audit trail using our internal systems
• Reprographics services including printing, laminating, wire binding and scanning
• Working to deadlines, ensuring jobs are complete within requested or agreed time frames
• Stock management, housekeeping of work areas and ordering paper, Xerox consumables and stationery
• Filling cupboards with stationery and photocopier paper, loading paper and toner into photocopier
• Ensure you follow QHSE policies and procedures for safe working environment and safe use of equipment

Required Knowledge, Skills, and Abilities

• Computer literate intermediate level
• Hands-on approach and the ability to undertake and manage several tasks simultaneously
• Adaptable and flexible approach to changing working procedures and deadlines
• Confidence in communicating with clients, colleagues and visitors at all levels within the business
• Excellent communication and team working skills
• Able to work well on their own, prioritizing tasks in a proactive manner
• Demonstrates enthusiasm in supporting clients and colleagues across the team and at all levels
• Confident and able to carry out attentive use of multiple systems and software throughout the working day to fulfil job responsibilities
• Manual handling experience
• Calm approach and problem solver
• Punctual and reliable