Job Description

This is a rare opportunity to join the company at a senior level as PA to the Managing Director. The role includes a wide variety of responsibilities, including the traditional PA/Administrative duties, planning and attending events, supporting other managers on an ad hoc basis.
MAIN RESPONSIBLITIES:

• Diary management and organization - setting reminders and general organization of all aspects of the requirements on a day-to-day basis including identification and resolution of potential issues and last-minute changes
• Typing and compiling correspondence
• All aspects of administration and filing
• Coordinating full, complex and often last minute travel arrangements for the MD and other management overseas and within the UK
• Organizing some personal commitments and travel
• Managing requests such as emails, calls, visits by drafting responses and redirecting as appropriate to efficiently manage the MD's time
• Dealing with incoming emails, calls and post, screening and responding to these on behalf of the MD where appropriate
• Attending, organizing, and assisting with company events and representing the company on such occasions where required
• Corporate mailings
• Order supplies
• Meet and greet office visitors and clients
• Liaise with and maintain good relationships with contractors, suppliers, maintenance, etc
• Manage expenses

Required Knowledge, Skills, and Abilities

• Previous PA / Events experience would be advantageous
• Strong time management skills
• Someone who is dynamic, flexible and able to adapt to rapidly changing priorities in a calm, efficient manner
• Energetic and enthusiastic
• Organized and great at coordinating a number of things at one time
• Professional demeanor and excellent interpersonal skills
• Excellent communications skills both written & verbal
• IT sharp with proficiency in MS Office suites
• Proactive, self-motivated, and initiative taking A solutions-centric person, able to react and adapt to changing requirements
• Positive, can-do attitude and flexible approach to work schedule
• Ability to maintain confidentiality and absolute discretion