Job Description

The role will be varied and will suit an organized individual who enjoys both people contact and administration.

Duties will include:

• Office control procedures, ensure the office ready for staff and client arrival, ensuring the reception area and meeting rooms are kept to standard;
• Providing ad hoc accounts administration and secretarial support reporting to the Partners, Directors and Managers of the office;
• Answering the telephone, directing calls and taking and passing on messages accurately and efficiently;
• Audio and copy typing, photocopying/binding document and scanning and handling incoming and/or outgoing correspondence into the Document Management System;
• Preparing and franking outgoing post as well as receiving, opening and distributing post and deliveries;
• Communicating with visitors and contractors, to ensure they are signed in and out of the building to comply with fire safety procedures;
• Office safety support including weekly testing of fire alarms / sensors, checking fire exits and 6 monthly fire drills, quarterly testing of emergency lighting;
• Other office health and safety support including (but not limited to) coordinating annual gas safety / boiler servicing and health and safety related contractors;
• Assisting with tender proposals and presentations.

Benefits

• Monday-Friday 36.25 hours per week;
• 20 days annual leave plus bank holidays increasing to 25 days plus bank holidays after 5 years' service;
• Death in service 3 x annual salary;
• 24-hour external Employee Assistance Programme helpline;
• Buy and sell holiday;
• Introducing clients and staff commission schemes;
• Pension 3% rising to 4% (but matched up to 6%) after 4 years service;
• Flexible benefits including private medical insurance, cycle to work and payroll charity giving.

Required Knowledge, Skills, and Abilities

• Outgoing, socially confident and emotionally controlled;
• A positive attitude, friendly and approachable;
• Resilient, able to multi-task and work independently / flexibly;
• Adaptable, organized and conscientious;
• Takes the initiative, ability to priorities and meet deadlines;
• Discreet, professional and team orientated in approach;
• Passionate about all areas of internal and external service;
• Sound working, knowledge of Word, Excel and Outlook;
• Efficient and accurate typing skills;
• Excellent oral and written communication;