Job Description

We are looking for someone who is able to work accurately and methodically to provide mainly admin support and assist with audio typing when required within the secretariat cardiology department, who can meet deadlines, show attention to detail, work as part of a team but use their own initiative, be able to work with all types of people and be helpful and reassuring when dealing with colleagues or patients.

The role is busy and varied and includes:

• General administration duties such as faxing, scanning, photocopying and mailing letters
• Sorting & processing incoming and outgoing mail/medical notes
• Registering patient referrals & uploading referrals onto Dendrite
• Assisting in the maintenance of databases
• Audio/copy typing of clinic notes
• Maintain & monitoring patient information on database
• Dealing with telephone and email enquiries promptly
• Ordering stock for the department
• Filing

Required Knowledge, Skills, and Abilities

You will need to be flexible and proactive, able to respond and adapt to the varying demands and changing circumstances of a busy Cardiology service. Resilience is an important quality to succeed in this role as is the ability to plan and organize workloads in response to the new and competing priorities of the service.
A key function of this role is to create and maintain effective working relationships at all levels both internally and externally therefore enhanced communication skills are essential. Applicants should be able to demonstrate previous experience in an administrative role. Knowledge of office procedures and experience of audio typing is an advantage but not essential as full training will be given.

• Excellent organizational skills
• Knowledge of Microsoft systems
• IT proficiency
• Proficient keyboard skills