Job Description

Role will include liaising with internal and external customers/colleagues/suppliers, taking ownership of multiple aspects of administration for your respective depot and communicating this to commercial and operational managers, populating and maintaining all depot records, dealing with workforce timesheets and holiday requests with their respective people managers, raising invoices and credit notes, maintaining and updating records, collating reports, supporting the operational delivery of the service and other duties as required to support business needs

You will maintain and update records for your relevant depot, collating information given to you by the operational team and making reports to present to the Operational and Commercial management team via online group presentations or in face to face meetings.

Your role also includes a business support aspect where you will work with the operational team in depot to produce orders for equipment, view, check and approve timesheets/invoices for suppliers and create invoices/quotes for external clients.

The role provides a great position for someone who is driven and wants to take ownership of a project which covers a wide variety of business aspects and offers scope for those who want it to progress into multiple different disciplines.

Required Knowledge, Skills, and Abilities

• Competent in the use of Microsoft programmes with an emphasis on Excel
• Computer literate and demonstration of using either bespoke or standard computer systems
• Ideally proficient in the use of SAP (Not essential)
• Effective communicator, whom can liaise effectively with other departments presenting the information you collate via teams or in person
• Ability to deal with issues in a calm manner
• Ability to priorities workload and work under pressure
• Ideally previous experience in a similar role
• Ability to work as part of a team as well as independently
• Education to GCSE level or equivalent Familiar with/exposure to management systems or other similar data entry and reporting database applications
• Able to develop and maintain good working relationships
• Previous experience of working in a generalist administration/business support role.
• Friendly and professional manner
• Conscientious and confident approach to duties with a polite, pleasant and helpful attitude
• Flexible and adaptable
• Good verbal and written communication
• A proactive, conscientious and confident approach
• Enthusiastic and able to act with initiative
• Experience/use of MS Word and MS Excel