Assistant Accountant
Permanent,Full-time
Job Description
- Extensive client liaison - Interaction with clients including telephone discussions/meetings and greeting at appointments.
- Answering and directing telephone and email enquiries, first point of contact for clients
- Taking new enquiries using the new enquiries form - alongside Paralegals / Trainees
- Creating, updating and amending internal reports for business development, current matters, new enquiries, work in progress etc.
- Financial management - checking monies are on account and chasing these, updating the team on a weekly basis of any matters that have exceeded estimates, checking monies go out to the client, sorting old client account balances.
- Dealing the administrative aspects of the matter once opened by the Office Administrator: compliance, file organisation and record keeping, billing, key dates, write offs, credit control matters - hand over to office Administrator for file closing.
- Allocating scanned post and notifying fee earner of all incoming communications.
- Management of outgoing paper-based post to the Office Administrator.
- Management of electronic documents sent from and to external parties, ensuring documents are downloaded, organised in accordance with Department protocols and saved correctly
- Liaising with the Office Administrators on archiving requirements or the releasing of documents.
- Keeping fee earners up to date on the progress of a task(s), communicating always to manage expectations and meet all deadlines.
- Managing nationwide and international travel.
- Extensive diary and inbox management.
- Liaising with Senior Management and fee earners to maintain communication levels internally and externally.
- Carry out monthly Lexcel reviews for Fee earners using their Matters Listing.
- Assist when needed to cover basic duties - stationery, reception cover, banking.
- Produce documents to a high standard.
- Work with the typists and office administrators to ensure all aspects of the file and communications are managed effectively.
- Undertake Department Specific duties where applicable.
- Support, if required, the wider functions and departments of the Firm
- Ensuring you have a good understanding of the Solicitors Accounts Rules and all other compliance requirements of a regulated practice.
Required Knowledge, Skills, and Abilities
- Minimum of 6- 12 months of legal experience
- You can expect full support and ongoing training from the outset with genuine prospects for career progression.
- Well organised with good IT and Administration skills
- Excellent knowledge of Microsoft Office
- Have an excellent telephone manner
- Excellent communication skills
- Team player
- Take ownership of your workload
- Ability to work under pressure to set deadlines
- Willingness to work well as part of a busy, friendly team
- A commitment to providing excellent customer service
- Can build a rapport with clients
- Honest and trustworthy
Reference no: 93606