Job Description

To provide a wide range of reception and administrative support services to the Business support / Compound manager and Business support coordinator

What will this role involve?

• Main reception meets and greet
• Organize meeting room bookings
• Coordinate office visitors ensuring site induction brief is delivered and registered on the visitor log system / issue, collect visitor passes
• Support the Business support coordinator with site deliveries, receipting and distributing
• Ensuring all deliveries, collections are pre booked via the approved PowerPoint process
• Communicating process regular with security via radio systems
• Security document control and system updates
• Maintain Office functions including printer operations, drinking water facility, kitchen and meeting room welfare requirements
• Assist in maintaining the stationary and consumable stock level inventory and accurate records of stock issued
• Maintain and update records within various management information systems
• Undertake general ‘team’ administrative duties as and when required
• Distribute and share information internally to ensure customer needs are met
• Receive and disseminate information to other team members to ensure delivery
• Maintain office systems in an orderly manner
• Undertake other basic business support duties as required by the business support / Compound manager
• Assist with the delivery of services to the client as prescribed by the Business support / Compound manage
• Input to and maintain spread sheets/databases/systems and produce and collate reports
• Support the Business support coordinator with Raising manual requisitions
• Support the Business support coordinator with Goods receipt delivery notes in SAP
• Support the Business support coordinator with Assist and resolve invoice parked and blocked lis
  • take direction from Business Support Coordinator/Manager
  • be mostly reactive
  • be able to cover annual / sickness leave of the Business support coordinator
  • work as part of a team, but can also operate alone when required

Benefits

• Competitive salary
• Exceptional development and progression plan
• Contributory Pension Scheme
• Minimum 24 days holiday + Bank Holidays
• Additional Leave Purchase Scheme
• Cycle to Work Scheme
• Gym Membership
• Retail Discounts

Required Knowledge, Skills, and Abilities

• Education to GCSE level or equivalent
• Familiar with/exposure to management systems or other similar data entry and reporting database applications including SAP if possible
• Able to develop and maintain good working relationships
• Previous experience of working in a generalist administration/business support role
• Preferably from a rail project background.
• Friendly and professional manner
• Conscientious and confident approach to duties with a polite, pleasant and helpful attitude
• Flexible and adaptable
• Good verbal and written communication
• Proactive, conscientious and confident in their approach
• Enthusiastic, act with initiative
• Experience/use of MS Word and MS Excel in a general administrative role and SAP preferred